With the growing need to provide skilled manpower to the ever-expanding requirements of the corporate
sector, it has become difficult for academies and tutorials to manage and control their activities with
proper administration. The increasing gap between supply and demand is taking its toll. Requirements are
getting more and more "defined" and it is proving too much for the academies to fulfil the expectations.
The chief reason for this is that academies do not have a reliable tool to manage their multi-location
activities. Much of their valuable time is spent on managing and rectifying the data that is needed to
run an organization smoothly rather than focussing on developing and implementing better ways to
improvise training.
beacon's e-prabandhan is designed and developed with a view to assist academies minimize their
efforts to manage their locations with a proper administration & control. The advantage of a browser-based
mechanism allows centralized monitoring and controlling of activities of multiple locations.
e-prabandhan provides an in-depth analysis of an academy's various activities, allowing them to take
corrective decisions and implement ways to improvise their academic activities.
e-prabandhan is a simple yet powerful management solution that brings total control of all
the required business activities through a single window for the growing academies and tutorials.
TRANSACTIONS - ENQUIRIES
Enquiries can be managed by providing the details of the enquirer using this simple mechanism. It provides
the basic entry points to collect the data that is necessary to have from a new enquiry.
The user can simply fill up the enquiry details or can proceed to new enrollment from the same mechanism.
FEATURES:
- Automatic calculation of age based on Date of Birth
- Direct link to Enrollment Mechanism as option
TRANSACTIONS - ENROLLMENTS
After the enquiry details are obtained and the enquirer has confirmed willingness to join, the next step
is to enroll the person for the desired course. The enrollment mechanism contains all the entry points for
the data that is essential for an enrollment.
FEATURES:
- Automatic calculation of Taxes & net payables based on Course Fees
- Automatic generation of installment amounts based on booking amount (Advance) and desired number
of installments
- Facility to have details about Cheque Payment
- Facility to generate printable receipt directly after enrollment
TRANSACTIONS - RECEIPTS
Once a student is enrolled, it becomes essential to keep track of his/her payment status as well as issue
fresh receipts for every payment done. This mechanism provides the necessary entry points to collect
payment details and generates printable receipts.
FEATURES:
- Facility to check current payment status of the selected student
- Shows balance amount receivable from the selected student
- Status shows part payment if collected amount is less than the installment amount
TRANSACTIONS - ATTENDANCE
This mechanism allows the concerned authority to mark attendance of the students belonging to a
specific batch or batches.
FEATURES:
- Easy to use
- Simple tick-n-save methodology
TRANSACTIONS - EXAMINATION
This is a stand-alone mechanism that provides a login facility to students appearing for an
examination. Instructions are displayed to the student before she/she can actually start the
examination.
UPDATIONS - RECEIPT DETAILS
This is a updation mechanism to rectify errors, if any, occured in the receipts. Shows installment
details as a support for receipt rectificaion.
UPDATIONS - STUDENT'S ENROLLMENT DETAILS
This is a updation mechanism to modify the enrollment details of a student. Extremely useful to update
the student's migration, financial or course details.
UPDATIONS - STUDENT'S PERSONAL DETAILS
This is a updation mechanism to modify the personal details of a student. Extremely useful to update
the student's contact, educational or other personal details. This mechanism also contains provision to
delete unwanted students' records.
UPDATIONS - STUDENT'S CURRENT STATUS
This is a updation mechanism to modify the batch details of a student. Extremely useful to update
the student's current batch status. This mechanism also contains provision to delete unwanted
students' records.
UPDATIONS - FACULTY DETAILS
This is a updation mechanism to modify the personal and professional details of a faulty.
Extremely useful to update the faculty's contact or course-related details.
UPDATIONS - EXAMINATION SCHEDULES
This is a updation mechanism to modify the examination schedules. Allows reschedulling of an examination
including addition / deletion of new / existing students.
FEATURES:
- Allows to modify the allotment of students
- Lists pending, absent and failed students from batches other than the batch selected for this
examination so that they can be added to the current list of students
- Generates User ID and passwords only for the added students without changing the login details
for students already schedulled for this examination
UPDATIONS - BATCH STATUS
This is a updation mechanism to modify the start & completion details of a particular batch.
Useful tool to assist in planning of new batches.
DEFINITIONS - FACULTY
This is an addition mechanism to add the personal and professional details of a new faulty.
Provides entry points to add basic details of a new faculty.
DEFINITIONS - BATCHES
This is a mechanism to define new batch / batches. Provides entry points to add basic details of
a new batch such as course, faculty, timing, start date, end date, frequency etc. and enlists the
fresh students enrolled for the selected course for batch allottment.
DEFINITIONS - QUESTIONNAIRES
This mechanism allows to create course-wise or subject-wise question banks for the purpose of
examination.
FEATURES:
- Single or multiple question bank/s can be created by simply uploading the MS Access document
containing the questionnaires in pre-defined format.
- The code behind automatically adds the details from the MS Access document to the database
- Saves time that otherwise would have been spent in defining each question and its options.
DEFINITIONS - EXAMINATION SCHEDULES
This is a mechanism to define new examination schedules. Allows reschedulling for pending / absent /
failed students.
FEATURES:
- Lists pending, absent and failed students from batches other than the batch selected for this
examination so that they can be added to the current list of students
- Automatically generates User ID and passwords for the selected students.
REPORTS - ENQUIRIES
This is a reporting mechanism that generates a list of enquiries received at various centers. Provided with
multiple filters to show the reports in various ways allowing the decision makers to plan accordingly.
The mechanism also shows the current status of an enquiry whether it has been converted to enrollment or
not. This helps the decision makers to calculate the enrollment success ratio.
REPORTS - ENROLLMENTS
This is a reporting mechanism that generates a list of enrollments done at various centers. Provided with
multiple filters to show the reports in various ways allowing the decision makers to plan accordingly.
The mechanism also helps in evaluating the performance of a center.
REPORTS - RECEIPTS
This is a reporting mechanism that generates a list of collections received at various centers.
Provided with multiple filters to show the reports in various ways allowing the decision makers
to plan accordingly. The mechanism helps in keeping track of the amount of money to be collected from
centers.
REPORTS - DUES
This is a reporting mechanism that generates a list of payments due from various students
at various centers during a specified period. Helps in keeping track of receivable amount and plan
for intimation to students accordingly.
REPORTS - ATTENDANCE
This is a reporting mechanism that shows batch-wise attendance of the students. helps in calculating
attendance percentage and take actions accordingly.
REPORTS - BATCH STATUS
This is a reporting mechanism that generates a list of batches with their current status such as start,
completion, last finished module & its date etc. This helps in deciding the start and allotment of new
batches depending upon the current status. Also allows to update the batch details on-the-fly.
REPORTS - EXAMINATION STATUS
This is a reporting mechanism that generates a list of examinations conducted. Shows the list of
students appeared and their status. Helps in planning reschedulling of failed students and / or
allottment of certificates to successful students.
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TRANSACTION TOOL FOR ACADEMIES